Stack Officials

Submit Teams

All teams must be submitted from the Region Sports Connect portal to the Association Platform. If this is not done for every team the the schedule cannot be built, and it will not be able to be sync to Stack Officials.

New Season Setup

Each season Regions must visit aysosection8.org/stackofficials to request a new Event for the season.
- The first Event Admin will most likely be the RC or Referee Admin.
- The Event Admin will edit the details of the Event, and add any more Admins to the Event.
- The Event Admin can add an Assignor. An Assignor is able to assign Referees to games, but not edit the Event details.
- There are lots of options and settings for your Event, you'll want to set them up before you start to assign Referees to games.
- LINK: Getting Started with Events
- LINK: Event Set-Up
- LINK: Roles and Permission Settings
- LINK: Editing An Event - before receiving game schedules
Import your Referees
- Each Event requires you to add your Referees.
- You can import a file
- You can copy from another event
- You can add them manually
- Each Region is responsible for only adding fully qualified AYSO Referees
- LINK: Add Officials to your Event
- LINK: Officials Getting Started Checklist
- Set Ranks for your Referees; This allows you to restrict Referees to certain games during self assignment.
- LINK: Setting Ranks
- Ask Referees to setup their accounts, including their availability. Send them link below.
- LINK: Referee - Setup your Account
- LINK: Enter your Availability
Accept your Area Interplay Schedules
- The Area Scheduler will send the Event Admin each Interplay Schedule via Stack Officials.
- The Event Admin must accept the schedules in order to assign Referee, set Crew Pay, and edit other settings.
- LINK: Accept Games from Association Platform - Scroll down to Accepting Games
Add your Non-Interplay Schedules
- Region Schedulers will send the Region Only schedules to Stack Officials via the Region Sports Connect portal.
- Note, the help documents call the Region portal the Club portal.
- LINK: Add Games: Sync from Sports Connect Portal
Modify Event Settings after Games have been added
- Some settings can only be updated after games have been added to the event.
  - Games Levels (Divisions)
  - Number of Game Positions (HR, AR1, AR2)
  - Rank for each role in Game Level
  - Pay Rate for each role in each Game Level
  - LINK: Event settings - After adding games
Assignor Checklist
- Pre-Game: Get Setup
- Understand the basic Roles and Permissions
- Discover all of the assigning tools at your fingertips
- Set ranks and assign categories for extra sorting power
- Find out who's available and where they're working
- Send out bulk email announcements
- Kick Off: Manage Assignments
- Easily Assign Officials or Assessors and view certification data
- Publish and Manage Assignments straight from the dashboard
- Control available Games with Open/Close Self Assignment options
- Learn How to Self-Assign from the Official's point of view
- Download a list of Games and Assignments
- Email Game Crews – communicate like a champ
- LINK: Assignor Getting Started Checklist
- LINK: Games & Assignments
Game Assignment Help for Referees
- Accept & Decline Assignments
- Cancelled and Postponed games
- Game Details and Driving Directions
- Self-Assignment
- LINK: Referee Game Assignments
After games, Regions are able to pay Referees
- Games must be in the past and the Referee must have accepted the assignment
- A Batch must be created for any games that are needing to be paid
- The Batch can be funded after it's been created and verified
- Funding Sources can be ACH, Divvy Card, or a Wallet that is pre-funded via ACH. You should NOT use your Divvy card to fund batches as the credit card rate is passed to you.
- LINK: Paying Officials

Stack Officials For Referees

Support with Videos
LINK: Setup your Account
LINK: Enter your Availability
LINK: Game Assignments
LINK: Getting Paid with Stack Officials

Being paid as a Referee under 18 years old
The Stripe account must list an ADULT with adult's name and TAX ID, this is a Stripe Requirement.
On the Stack Officials Tax Info Page the Minor enters THEIR name and TAX ID.
LINK: Tax Reporting for Under-18 Officials

FAQ

LINK: Stack Officials Dashboard

Wiki: Stack Officials

Game Assignment Costs
No Annual Subscription for Section 8 Areas and Regions
$1.00 Per Game Fee for any game with assigned Referees

Crew Pay Costs
$10.00 Batch Fee
$1.50 Batch Fee Per Payee

Stack Officials Support Center
Contact Stack Officials Support Team

Terms
Event - This is a shell for your Season, it will contain multiple schedules.
Event Admin - Highest Level access for an Event, full control.
Official - Referee.
Assignor - Role that is able to assign Officials to Games.
Batch - This is created by an Event Admin, a batch of games that Officials were assigned to, accepted, and are ready to be paid.
Funding Admin - Role that is able to pay an already created batch.
Crew Pay - They title of the module that allows payments to Referees.

1099
Update March 19, 2025
Currently Stack Officials utilizes Stripe Payments for sending Referee payments. Stripe has some of their own requirements outside of Stack Officials.

For Minors:
*Stripe account must list an ADULT with adult's name and tax id.
*Stack Officials Tax Info Page, the Minor enters THEIR name and tax id on Stack Officials Tax info page.
Help Document: Tax Reporting for Under-18 Officials

Coming soon, by end of April
Stack Officials is shifting the collection of Tax Ids and all 1099-NEC forms to Stack Officials.
This will eliminate some confusion.

*Minors will continue with Stripe needing ADULT name. This is a Stripe restriction.
*Both minors and adults will fill out a W9 form on Stack Officials.
*All 2025 tax season 1099-NEC forms will be accessible from a Stack Officials profile.

When Minors enter their own info into Stack Officials, the 1099-NEC is in THEIR OWN name/ Not the parent's name.

UPDATE: PAYMENT ELIGIBILITY & TAX INFO

Update from Stack Officials from May 20, 2025

We're improving the tax process for anyone receiving payments through Stack Officials. Soon, both minors and adults will be required to enter their taxpayer information directly within the platform. All 1099-NEC forms will be generated using payment details from Stripe and verified tax information submitted through Stack Officials.

Here’s what you need to know.

Crew members are still required to enter personal information when setting up their payout account. This is a standard part of onboarding and ensures they can receive payments.
All minors and adults alike will enter their taxpayer info directly on Stack Officials through a secure and easy-to-use W9 form. This form will soon become a requirement to remain eligible for payment.
If either of these steps is incomplete, the familiar money sign status symbol will indicate that the crew member is not currently eligible to be paid. On their end, they will see a banner, prompting them to update their tax information or complete their payout account setup, depending on what’s missing.

No action is required from Admins at this time.

We will communicate directly with individuals who are missing required tax information so they have time to complete the required steps before enforcement goes into effect. Also, we'll make sure to keep you informed about the upcoming changes to ensure you’re aware of the process.